Terms and Conditions (2019)

Uprising Events Ltd is a registered company number 10928156 at 27 Old Gloucester Street, London, United Kingdom, WC1N 3AX (“Agent”) has prepared these terms and conditions, for the benefit of the parties. If you do not understand any part of these terms, please call us for clarification or seek legal advice before agreeing to them.

Summary

We recently saw one one of the big banks write in plain English what their policy sections actually means, so here are the key points that you need to be aware for your booking

  • To confirm the booking we require a 40% non-refundable deposit (Section 4)
  • If the client cancels, a fee that varies between 0% to 100% of the balance for the booking will be charged, depending on when it occurs (Section 5.5)
  • Artists can have really long days(sometimes, over 10 hours long), a few basics requirement will help them on the day of your event (Section 9)
    • Free parking, preferably as close to the loading area
    • Drinks (e.g. Water, soft drinks)
    • Hot meal or access to buffet for events with duration over  2 hours
    • No aggressive or abusive behaviour, or course.
  • Sometimes problems happen, for clients or artists alike. We will work with you to ensure that a positive outcome is always reached

1. Introduction

1.1 This booking contract is negotiated by the Agent and is made between the Client and the Artist. In this respect, the Agent is acting as an employment agency in issuing this contract and shall not be held responsible for a breach of this contract howsoever caused.

2. Confirming the booking

2.1 All bookings take effect immediately upon acceptance of the booking by BOTH the Client and the Artist, whether electronically or in writing (“Confirmation”).

2.2 Once the booking has been confirmed with the CLIENT and ARTIST, the AGENT issues the client a Booking Contract (also referred as Contract) for signature. This should be checked, signed and returned to the agent within 7 days. The artist will then also be issued a Booking Contract and should also check, sign and return it within 7 days. Upon receipt, both copies shall be filed by the agent.

2.3 The Agent will store the Contract for safe keeping (copies of which will be readily available on request) and will continue to act as the Agent and negotiator between both parties for the period up to and including the Event Date, and for a further period of six months.

3. Changes to contract

3.1 The Booking Contract may be modified with agreement from all parties concerned. However, alterations should be notified to the agent who will continue to act as negotiator in advance of the event. Where necessary the Booking Contract may be reissued.

3.2 The agreed Total Cost may be subject to change if any details of the Contract are altered (by agreement with both the Client and the Artist).

4. Payment of fees

4.1 The agreed Deposit (40% of the total booking fee unless otherwise specified) is due strictly within 7 working days of invoice. Deposits can be paid by debit/credit card or BACS transfer (details for payment are set out upon request). The Deposit is non-refundable.

4.2 The Total Cost and reasonable expenses (including but not being limited to the Artist’s reasonable travel time and costs). The Agent shall provide a breakdown of the Total Cost within 14 days of request from the Client, setting out the actual fee payable for the performance (“Fee”), VAT, fees payable for travel, travel expenses and other expenses. This shall be an all-inclusive figure.

4.3 Unless otherwise agreed by the Artist and the Agent in writing on the Entertainment Booking Form, the Balance is payable to the Artist either in cash or by cheque on the day of the event. Payment can be made prior to the event, and this is often preferable. Please contact the Agent for details of how to make advance payments.

4.4 If any fee which the Client is due to pay prior to the Event Date has not been received at least 5 working days before the Event Date, the Artist has the right to terminate this Contract without penalty and the Client will forfeit any other fees paid previously, and remain liable for any cancellation fees due (see clause below).

5. Cancellations by the Client

5.1 The Client shall have the right to terminate this Contract only in the case of a Force Majeure Event (as defined further in this document) provided that the Client informs the Agent as soon as reasonably practicable on becoming aware of the Force Majeure Event.

5.2 The Agent shall notify the Artist of the cancellation as soon as reasonably practicable after being informed by the Client.

5.4 If the Client does not cancel a Contract in accordance with clause 5.1 or for any reason other than a Force Majeure Event the Client shall be liable to pay a cancellation fee, in addition to loss of the Deposit, calculated as follows:

5.5 CANCELLATION FEES

  • Within 48 hours of the booking confirmation: No charges
  • Up to 90 days before Event: 30% of Balance
  • Between 31 and 90 days before Event: 50% of Balance
  • Less than 30 days before Event: 100% of Balance

5.6 All cancellation fees shall be paid to the Agent within 14 days of Cancellation request. The agent will hold the funds and release them within 7 days of receipt of planned Event date.

5.7 Where the Artist has secured an alternative booking the Fee from which the cancellation fee is calculated shall be reduced by the amount of the fee (being in respect of the performance only) from the new booking. The agent will refund the client if necessary.

5.8 It is the Client’s responsibility to ensure their venue at the Event Address can accommodate the Artist and non-performance of this Contract by Artist due to venue restrictions shall result in the Client being liable to pay the Total Costs.

6. Cancellation by the Artist

6.1 The Artist shall have the right to terminate this Contract only on the occurrence of a Force Majeure Event.

6.2 The Artist shall inform the Agent as soon as reasonably practicable on becoming aware of the Force Majeure Event. The Agent shall notify the Client of the cancellation as soon as reasonably practicable after being informed by the Artist and make all reasonable attempts to find a suitable replacement artist of similar standard, style and cost. Should a suitable replacement not be found, the Agent agrees to refund the Client the Deposit plus any other fees already paid in advance.

6.3 Without prejudice to any other rights the Client may have, should the Artist purport to terminate a Contract for any reason other than a Force Majeure Event the Artist shall pay within 5 working days to the Agent an administration fee equal to the commission due on the Contract (being an amount equal to the Deposit). The Artist shall be liable to pay to the Client the difference between the original Total Cost under this contract and the new fees charged by any replacement artist arranged for the Client by the Agent up to a maximum higher price difference of 20% of the Total Cost. The Artist shall not be liable for any loss, damage, cost or expense arising out of the breach, which was not reasonably foreseeable by the Artist at the date of the Contract.

6.4 No refund shall be given to the Client against the Deposit already paid, and no administration charge will be made to the Artist, if a replacement artist of similar value can be arranged by the Agent and agreed by the Client. However, should a replacement artist charge a lower fee, the Client will be refunded an amount of the Deposit pro rata to the difference in fees and the replacement artist will be due their usual fee. The Agent shall use reasonable endeavours to contact the Client and Artist to agree this in advance.

6.5 The Client shall have the right to reject any last-minute replacement artists provided that the replacement artist is not required to perform. If the Client still requires the replacement artist to perform, then their full fee will be due.

7. Late payment of deposit

7.1 Failure by the Client to pay the Deposit within the terms specified will be deemed to be termination of the Contract by the Client and clause 5.3 shall apply.

8. Late payment of the balance

8.1 Failure by the Client to pay the Artist within the terms specified will result in interest being charged on the balance due.

8.2 The Artist reserves the right to claim interest on late payments at 3% above the Bank of England base rate from time to time.

9. Client Responsibilities

9.1 The client must ensure that the performance venue is able to provide a safe source of power, a safe performance area, and that they can accommodate the performance of the artist by possessing appropriate licenses and no inhibiting noise limiters. If non-performance or a below par performance results due to venue restrictions, the client will still be liable for the total fees.

9.2 It is also the responsibility of the client to ensure that the artist is provided with free parking facilities at the performance venue for all vehicles associated with their act. Should no free parking be available the client is liable for any parking charges incurred.

9.3 It is also the client duty to ensure that the artist is provided with adequate refreshments throughout their stay at the performance venue. The minimum that must be made available is a free unlimited supply of mineral water and/or soft drinks and a hot meal or buffet for all members of the act and their party. Whilst the hot meal or buffet is negotiable for events of 2 hours duration or less, drinks should always be provided. Alternatively, an additional fee of £20 will be charged per member of the act and their party

9.4 Unless given express permission, artist equipment and instruments are not available for use by any other person.

9.5 If an artist is subjected to aggressive or abusive behaviour and the client does not remove the perpetrator the artist shall be allowed to terminate their performance without penalty. The client will still be liable for the total fees.

10. Complaints

10.1 If through its own fault the Artist is unable to fulfill part of the event schedule or breaks the terms of this contract and the Client would like to claim a reduction on the Artist’s fee, a complaint must be made in writing to the Agent no more than 30 days after the Event Date. Full payment must still be made to the Artist as agreed in the contract. The Client shall not be entitled to set off any discount it feels it is due against the payment of the Total Cost. Failure to pay the Artist within the terms of this Contract will incur charges outlined in Late Payment clause above.

10.2 Whilst the Agent cannot be held responsible for the actions or failures of either the Client or Artist, the Agent will use reasonable endeavours to settle disputes without the need for either party to take legal action against each other. Once a written complaint has been made by the Client, the Agent will contact the Artist to discuss the complaint and request a written statement detailing their version of events. The Agent will act as mediator between Client and Artist in order to come to an amicable agreement over any refund or expense which may be due. If the Agent cannot settle the dispute to the mutual satisfaction of both the Client and Artist, both parties shall be entitled to take further legal advice and pursue any other course of action.

10.3 Any dispute between the Client and the Artist based on changes to the contract/performance that were agreed by both the Client and the Artist, but not confirmed by the Agent in writing, shall be dealt with between the Client and the Artist directly. The Agent shall not mediate over these changes.

11. Changes on the Event Date and Location

11.1 Where possible, changes to the contract schedule which are unavoidable on the Event Date should first be discussed and agreed with the Agent. Should this not be possible, changes are to be agreed between the Client and the Artist prior to the performance.

11.2 If changes negotiated between the Client and the Artist on the Event Date are agreed to incur additional costs to the Client, the Artist accepts full responsibility for arranging the collection of additional fees and agrees that these fees will be subject to the Agent’s standard rate of commission. The Artist must disclose to the Agent additional monies collected within 7 days of the Event Date and account for commission due within 7 days.

11.3 Changes to the Event Location must be agreed with the Agent and the Artists and may incur on additional fees

11.3 Any changes will be subject to these terms and conditions.

12. Delayed event schedules and late finish fees

12.1 If due to the late running of or alterations to the Event schedule which is no fault of the Artist, the Artist is not able to perform their full performance time within the schedule outlined in this contract, there will be no reduction in the Artists fee.

12.2 If the Event runs late and the Artist is asked and agrees to finish later than the finish time in the booking contract, and the Artist does not agree an additional charge, then 10% of the total balance due per ½ hour over run, payable on the Event Date by the Client to the Artist by the agreed payment method.

12.3 The Artist has the right to refuse to finish later than the contracted finish time without penalty.

13. Extended performance fees

13.1 If the Event schedule is changed on the Event Date and the Artist is required and agrees to perform for longer than the agreed performance times and no additional charge is agreed by the Artist on the Event Date, 25% of the total balance for every 25% that the originally agreed performance times are extended, payable by the Client to the Artist in cash or by cheque on the Event Date shall become due as an extended performance fee.

13.2 The Artist has the right to refuse to extend their performance times without penalty.

14. Re-engagement of the Artist

14.1 The Client agrees to negotiate all future bookings of the Artist with the Agent and not with the Artist directly, for the period covering the issue date of this Contract until 18 months after the Event Date on this contract.

14.2 The Artist agrees only hand out business cards and other promotional material that contain the Agent information.

14.3 If the Artist is approached by the Client or a guest, or employee of the Client, the Venue or an employee of the Venue and/or agent then the Artist shall notify the Agent immediately and account to the Agent an amount equivalent to the Deposit that would have been payable had the booking been made with the Agent.

15. Expenses

15.1 If this Contract includes a schedule containing the Artist’s requirements for food, accommodation, dressing rooms, technical specifications etc, then the Client shall meet such requirements at its own expense.

15.2 If the Client has agreed to cover additional expenses incurred by the Artist (including but not being limited to travel, refreshments, rehearsal time, accommodation) the Artist must provide receipts and an invoice to the Client within 10 days after the Event Date.

15.3 The Client shall reimburse all expenses to the Artist within 28 days of receipt of the invoice.

16. Sound limiters & volume

16.1 The adjustment of the volume and sound level of any equipment shall be as the Client reasonably requires should the Client request such an adjustment.

16.2 The Artist cannot guarantee the quality of its performance should the volume be reduced below the level of any unamplified drum kit and/or backline instruments.

16.3 The Artist cannot be held responsible for non-performance in circumstances where a sound limiter is set so low that live music performance is not possible for an Artist of its type.

17. Artist equipment and insurance

17.1 It is agreed by the Client and the Artist that the equipment and instruments of the Artist are not available for use by other performers or persons without the written consent of the Artist.

17.2 All electrical equipment used by the Artist is regularly PAT tested and the certificate can be shared upon request

17.3 The Artist must have the appropriate insurance to perform on the Client’s chosen venue. It is the Client’s responsibility to request it to ensure the venue requirement is met.

18. Use of alternative/deputy performers

18.1 This clause covers any person or persons who stand in for one or more of the Artist’s standard group of performers should they be unable.

18.2 The Artist will perform using their standard group of performers as advertised to the Agent and the Client unless otherwise agreed by the Agent and the Client in advance, or it is necessary due to a Force Majeure Event. The Artist agrees that any deputy performers used will be of the same standard and professional competence as the performer who is to be replaced, and that the deputy will have a good knowledge of the Artist’s repertoire, and represent the Artist to the same high standard that is known by the Agent and expected by the Client.

18.3 The Artist agrees that if a standard performer is ill and a suitable deputy performer is available, provided that this performer can satisfy the conditions of competence outlined above, the Artist shall use the services of the deputy performer rather than cancel the booking.

18.4 The Artist shall use reasonable endeavours to provide a recording of a performance by the deputy to the Client.

18.5 If the Client is not happy with the deputy performer it has the right to cancel the booking without penalty and the Artist shall be considered as having cancelled the Contract and is subject to the appropriate clause outlined on this T&C.

18.6 There will be no reduction in the Artist’s fee if a deputy performer is used.

18.7 Nothing in this clause shall prevent the Artist from using alternative performers where the Artist has advertised that alternatives may be used or that it does not use a fixed line up.

19. Force Majeure Event

19.1 A “Force Majeure Event” occurs where a party is unable to comply with its obligations under this Contract for a reason outside of its control (such as war, fire, death, illness or other capacity certified by a properly qualified medical practitioner, epidemic, accident, civil commotion, national calamity, order of Government or Local Authority having jurisdiction in the matter, changes in law, foreign government policy) and which is not attributable to any act or failure to take preventive action by the Artist or Client.

20. Rights of Third Parties

20.1 In addition to the Client and the Artist, the terms of this Contract may be enforced in accordance with the Contracts (Rights of Third Parties) Act 1999 by the Agent.

20.2 Subject to clause 19.1, no other person who is not party to this Contract may enforce its terms by virtue of that Act.

21. General

21.1 This Contract may be executed in any number of counterparts each of which when executed and delivered is an original but all the counterparts together shall constitute the same document.

21.2 The parties agree that this contract is governed by English law and hereby submit to the exclusive jurisdiction of the courts of England and Wales.

 

 

22 Artist Clauses

22.1 The Artist will refrain from excessive drinking before, during and after the performance at all times when the Client or their guests are present. They will also not partake of any illegal drug use on the day of the event, or whilst at the event venue.

22.2 The Artist agrees to provide all equipment required to undertake this performance, unless the equipment has been contractually agreed to be provided by the Client or a third party. It is the Artist’s responsibility to ensure the good working order and safety of their own equipment, and to obtain all necessary insurances & certification.

22.3 The Artist shall be suitably and tidily dressed during their performance except with the consent of the client or where the wearing other attire is deemed to be a necessary part of their act.

22.4 The Artist will not smoke in restricted areas or park their vehicles in restricted areas at the performance venue.

22.5 The Artist accepts full responsibility for maintaining their own Public Liability Insurance (which should be to a minimum of £1,000,000 cover), their own equipment insurance, vehicle insurance and for carrying out the P.A.T. testing of their equipment.